Widely imposed social distancing measures, and mandatory work from home regulations has made it challenging for employees to interact with each other regularly, significantly impacting company culture.
With more companies adopting remote working options, an increasing number of companies are looking to move to co-working spaces to reduce rental costs, administrative manpower, and improve work flexibility. In Singapore, businesses such as L’Oreal, Foodpanda, and Riot Games are already moving into and will house some 300 employees at coworking spaces.As restrictions are lifted gradually, companies that have moved into co-working spaces might find it challenging to maintain strong company culture. Here are 3 ways various technologies have become fundamental in building and sustaining company culture and identity.
Providing a Flexible Work Environment
Currently, the job benefits that employees care about the most are those that provide them with greater flexibility. These include telecommuting options and flexible hours, where they can come in at any time as long as they clock the appropriate number of hours and complete their tasks.
However, employers might find it challenging to monitor this new work culture. With staff coming in and out of the office or co-working space at any time, it can be challenging to track who’s in and who’s not, compromising efficiency and security in a work environment.
Offices can now install Tenant & Visitor Management Systems, such as GTRIIP, allowing individual office administrators to monitor and review everyday work patterns from smartphones or tablets. The tenant solution also provides employees with digital keys generated with a workspace ID and accessed via smartphones, making it convenient for contactless access to their offices.
Visitor profiles can also be clearly established and processed using facial recognition technology, reducing human error.
Have Regular Meetings
Getting the team together to conduct periodic meetings is vital in maintaining company culture. Meetings post-pandemic, are now synonymous with one brand, Zoom.
Video conferencing technologies like Zoom and Google Hangouts are perfect for remote and hybrid employees who cannot be physically present. Most co-working spaces have meeting rooms or even event spaces that can be pre-booked. These regular meetings create a space where employees can come together as a team to seamlessly discuss and brainstorm new ideas and suggestions and establish stronger relationships.
Companies can also incorporate more regular feedback sessions into the team dynamics. These frequent feedback sessions will benefit company culture and make employees feel valued by their employers.
Ensure Open Communication
Clear communication is essential, especially in a co-working environment. Online project management tools such as Monday.com, Trello, or Slack ensures open communication within and across teams without disturbing the entire co-working office. Using these tools, team members can also keep each other updated, tracking tasks, and pending projects which improve workflow visibility within the team.
Companies that are able to keep employees informed about the business progress through company-wide emails and timely updates during town hall meetings will build strong trust and relationships. This continuous and open dialogue ensures that employees are not disconnected from the company culture.
These various technological tools are essential in building and sustaining company culture, especially in the new world of work. A strong culture boosts employee engagement leading to increased productivity, higher profit margins, and better employee retention.
Even though the company's leaders usually fashion company culture, employees are the key driving force and are most influential in its evolution. Employee adoption of these values is crucial to the success of building company culture and identity, even in a co-working space.
Find out more about our Tenant & Visitor Management Systems specially designed for offices and coworking spaces here: https://www.gtriip.com/office